Minutes 24th June 2019
Minutes 24th June 2019
Chair: Cllr Wardle (SW)
Present: Councillors: Oates (JO), Maplethorpe (BM); Coton (AC)
Clerk: M Moss (MM)
Public Forum: 3 members of the public present. The first resident asked whether anything had been progressed in relation to the TRO, weight restriction request through the village. MM noted that she would follow this up and report back at the next meeting. A second resident commented on the size of the delivery vehicles; and questioned why the flooding happened in the village, when a new bridge had been built that was supposed to alleviate flooding problems. JO noted that previous Cllr, Paul Johnson was the village flood warden, and agreed to contact him to discuss this position, whether he wished to retain this position, or whether it should be re-assigned.
1. Election of Chairman and Vice Chairman, and completion of declarations – AC proposed; JO seconded; unanimously agreed that SW should be appointed as Chairman. AC proposed; BM seconded; unanimously agreed that JO should be appointed as Vice-Chairman.
2. Chairman’s remarks – SW welcomed Cllrs and public to the meeting.
3. Apologies for absence and reasons given – Apologies received from District Cllr Andrews.
4. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act - None
5. To confirm and sign the minutes of the meeting held on 29th April 2019 – Minutes approved by Cllrs present at the meeting with no changes
6. To receive reports from the Clerk and Councillors on matters outstanding – As the Council had been newly appointed it was agreed to start afresh from this meeting.
7. To receive reports from District and County Councillors, and Police (if available) – None present
8. To review and agree the Standing Orders (2019) and Code of Conduct (2019) for Asterby and Goulceby Parish Council – It was noted that there was a paragraph repeated on the Standing orders document, MM agreed to remove before publishing. Apart from this change, both documents were unanimously approved.
9. To resolve to advertise current vacancies on the Parish Council for co-option – It was unanimously agreed to advertise the 2 vacancies, one for Asterby and the other for Goulceby. It was agreed that MM would design a more ‘user-friendly’ advert and sent it to Cllrs to place on the notice board.
10. To consider correspondence received since the last Council meeting:
From Overview Action
a LALC LCC spending budget increased by £1MM based on feedback received from parishes. This has purchased 4 additional pothole teams; 1 x extra grass cut per year; all gullies will be cleaned every year To note - noted
b Resident Comments following the village newsletter article regarding damage to the grass verges To note – noted, agreed not to respond further
c Lincolnshire Fieldpaths Ass Spring Summer report To circulate - noted
d ELDC Notice of uncontested election – Asterby To note and place on notice board – noted and agreed to post
e ELDC Notice of uncontested election – Goulceby To note and place on notice board – noted and agreed to post
f LCC Fire safety at home advice and posters To note and place on notice board – noted and agreed to post
g ELDC – planning Changes to how planning communicate with Councils. Response by 30th August 2019.
1 – Request to confirm to ELDC if PC wish to be notified about applications
2 – ELDC only wish to communicate via email. Confirm email address To decide whether PC still wish to be informed about planning applications and confirm email address – Unanimously agreed that the PC still wish to be notified, using the current email address – MM to respond
h LCC Letter from LCC advising of future closures at Ford Way between Halls Hill and 85m west from there, at some times between 23/7 and 26/7. To note – It was noted that LCC may have advertised an incorrect location. JO agreed to contact highways to clarify
11. Planning
a) Applications received: None
b) Correspondence received: Full Planning permission – Holly House, Watery Lane, Goulceby – Erection of a 4 bay garage with first floor games room over - Noted
12. Financial matters:
a) To review and approve the Financial Regulations (2019) – Unanimously approved with no changes
b) To receive an updated list of assets – It was noted that the flood equipment is currently held by Sandra Campbell Wardman. SW agreed to contact SCW and retrieve the flood equipment. It was also noted that the BHF training pack was now held by Cllr Wardle; and that the 720 footpath leaflets held by the Clerk would be brought to the next meeting for one of the Councillors to hold (It was noted after the meeting that the leaflets had already been passed onto the Three Horseshoes last year). MM to make the changes and re-post on the website.
c) To receive an updated bank reconciliation from RFO – received and noted. See appendix 1.
d) To consider and approve payments and income including: Precept £1665; Salaries (1.7.19); Lincolnshire Fieldpath subs £5; It was noted that the precept had been received. Salaries were unanimously agreed. It was unanimously agreed to subscribe to Fieldpath Association for a further year.
13. To agree date and agenda items for the next meeting – The next meeting dates were agreed as: 29th July; 30th Sept; 2nd Dec. It was agreed that a standing item should be added to the agenda to review the highways issues reported /actioned since the previous meeting. It was agreed that agenda items for July should include to review the effectiveness of the controls in place for the defibrillator and to consider clarifying and updating the parish flood information.
Meeting closed 9.59pm
Appendix 1 – Bank Reconciliation
Balance: 11th March 2019 3,070.22
Income Payments Total
Income
ELDC precept 1,665.00
4,735.22
Expenditure
Salaries 01.04.19 277.58
Lincs fieldpath subs 5.00
Insurance 218.00
LALC subs 83.46
Total 584.04
Closing balance 18th June 2019 4,151.18