Annual Parish Council Meeting 8th June 2020
NOTICE OF MEETING
Dear Councillor
You are hereby summoned to attend the Annual Meeting of Asterby & Goulceby Parish Council. It will be held on Monday 8th June 2020 commencing at 7.30pm via Zoom
If members of the public wish to conference in for the meeting, please contact the clerk via email for the conference link agparishcouncil@gmail.com
The business to be dealt with at the meeting is listed in the agenda. The official meeting will start at 7.30pm and all councillors should be present by 7.30pm.
PUBLIC FORUM has been suspended during the COVID 19 period where meetings are being held via video conferencing. If you wish to raise a matter please bring it to the attention of the Clerk via email or phone prior to the meeting.
Michelle Moss Clerk to the Council Date: 1st June 2020
AGENDA
1. Election of Chairman and Vice Chairman, and resolve to complete declarations at earliest convenience
2. Chairman’s remarks
3. Apologies for absence and reasons given
4. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act
5. To confirm and sign the minutes of the meeting held on 2nd December 2019
6. To resolve to accept the decisions made via email during the COVID-19 period:
Decision details Decision taken Any further action
a Planning application N/060/00544/20 - Erection of a replacement house and alterations to garage/outbuilding on the site of an existing dwelling which is to be demolished. GOULCEBY LODGE, TOP LANE, GOULCEBY No objections To note
b Planning application -N/060/00660/20
Extensions and alterations to existing bungalow GOULCEBY VILLA, WATERY LANE, GOULCEBY No objections but comment requesting that the conifers be topped To note
c Planning application N/008/00248/20 - Extension and alterations to the existing dwelling to provide an enlarged garage ASTERBY COTTAGE, GOULCEBY LANE, ASTERBY Interest declared by all Councillors – No comment To note
d Planning application N/008/00097/20 - Extension and alterations WITCHOLE COTTAGE, ASTERBY LANE, ASTERBY
No objection To note
e To resolve to pay:
Defib service – 23.03.2020 £198.60
LALC subs – 01.04.2020 £85.07
Salaries – 01.04.2020 £297.70
Insurance – 18.05.2020 £218.00 Payments agreed To note
7. To receive reports from the Clerk and Councillors on matters outstanding
8. To receive reports from District and County Councillors, and Police (if available)
9. To consider correspondence received:
Ref From Correspondence Action
A Lloyds Bank Change to signatory access to account & amendment to standing order To note
B LALC Revised training scheme structure and costs To decide whether to subscribe
C ELDC Full planning permission – Extension and alterations to Witchole Cottage Asterby Lane To note
10. To review and agree the Standing Orders and Code of Conduct, for Asterby and Goulceby Parish Council
11. Financial matters:
a) To resolve to agree that Asterby and Goulceby Parish Council meets the AGAR exemption criteria and wants to be an exempt authority, not subject to external audit limited assurance review for the year 2019/2020
b) To consider and resolve to approve the Annual Internal Audit report
c) To consider and resolve to accept the Annual Governance Statement
d) To consider and resolve to accept the Annual Accounting Statements and Annual Bank Reconciliation
e) To review and resolve to accept the Financial Regulations and Asset register
f) To receive the updated bank reconciliation and approve the outstanding payments: Salaries 1.7.20 £297.70; Lincs Fieldpath Association Subs £5.00.
12. To agree date for the next meeting