Notes - Parish Council Meeting - 2nd December 2024
Notes - 2nd December 2024
Chair: Jon Mold (JM)
Present Councillors: Ian Taylor (IT), Graham Johnson (GJ)
Parish Clerk & RFO: Diane De Halle (DDH)
Members of the Public 2
District Councillor Daniel Simpson
PUBLIC FORUM – NONE
31. Chairman’s remarks – welcomed all present.
32. Apologies for absence and reasons given – none.
33. Declaration of interests and requests for dispensations – 1 Parish Councillor (Jon Mold - Chair) declared an interest in a neighbouring property mentioned in Section 38 – RESOLVED to accept and dispensation granted.
34. To confirm and sign the minutes of the meeting held on 2nd September 2024 – RESOLVED to accept the Minutes from the previous meeting as a correct record and signed by the Chair.
35. To receive reports from the Clerk and Councillors on matters outstanding – noted.
36. To receive reports from District and County Councillors - District Councillor Simpson will forward a ‘Grants’ email to the council. Local Plan now on hold. Funding on Drainage Board ongoing, accounts for 60% of council tax; 30% of ELDC is below sea level. Government hardening on Pylons planning, covers approx. 6,000 acres of land. Parish/Town council ‘support survey’ issued. Food Waste coming (likely to be weekly); still working on process. Looking at road sweeper coming out. DC Simpson to provide details on Gas Plant at Hatton to Church for potential grant.
37. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action – only 1 outstanding on ‘fix my street’ for drainage issues on Watery Lane, Goulceby.
38. To consider planning applications/correspondence received
a – Decision Notice: N/060/01646/24 (05.11.24)
PROPOSAL: Planning Permission – alterations to existing dwelling to provide an annexe (works commenced)
LOCATION: BRIDGE HOUSE, BUTT LANE, GOULCEBY, LOUTH, LN11 9UP
· RESOLVED to notify generally in support with query on clarification for the park home and to note original buildings vs current development.
39. Speeding into Goulceby village on Horncastle Road – raised by resident – RESOLVED no further action at this time, noted likely costs.
40. Website accessibility compliance – legislation and gov.uk emails – RESOLVED no further action at this time, noted likely costs.
41. LALC internal audit – new guidelines / costs for an ‘interim audit’ to be conducted in addition to end of year (£137.50 + VAT + potential additional costs / mileage) – RESOLVED to hold pending queries with LALC on size of council, number of meetings and request for similar audit to 23/24; Cllr Simpson to advise on possible other internal auditor.
42. Lloyds Bank – account will change to a ‘Community Account’ incurring charges – RESOLVED to look for alternative bank with no charges (in meantime included in budget 24/25).
43. Budget setting for Precept 2025-26 – RESOLVED to accept new figure of £4,078.34 + £40 VAT. To be submitted to ELDC by 31.1.25. Increased costs associated with salary increase, insurance, new banking charges, contingency and donation.
44. To consider correspondence received since the last Parish Council meeting:
|
Ref |
From |
Correspondence |
Action |
|
A |
Poppy Shop UK |
9.9.24 – poppy ordered for All Saints Church Remembrance Service. |
Noted. Taken to service. Added to Finance. |
|
B |
Easy Web Sites |
3.10.24 – email regarding website accessibility compliance – All UK government services to be monitored for WCAG 2.2 compliance. All encouraged to use .gov.uk domain for websites. Comply with GDPR. Recommended to use .gov.uk emails. |
See item 40. |
|
Ref |
From |
Correspondence |
Action |
|
C |
LCC |
4.10.24 – email introducing ‘Future4Me’, projects working with young people to support them in completing unpaid / voluntary community work. |
Noted. |
|
D |
Lincs Wolds Countryside Service |
9.10.24 – email with workshops available. |
Circulated & noted. |
|
E |
Lincs Wildlife Park – Boston |
9.10.24 – Email on Golden Oldies event being held on Wednesday 4.12.24 12pm to 3pm – Free for over 65s, part of care home or support group – free day out. |
Noted. Added to Website. |
|
F |
LCC – Traffic |
15.10.24 – Email notification of temporary traffic – Goulceby TTR008871 – Anglian Water repairs Shoe Lane / Butt Lane 6 to 8 Nov. |
Noted. Added to Website. |
|
G |
LALC |
15.10.24 – Email on internal audit terms of reference document on generating audit (inc. interim audit) for 24/25 financial year. |
See item 41. |
|
H |
Victoria Atkins Community Summit |
23.10.24 – Email invitation to Community Summit 6.12.24 9.30am to 12.00pm in Horncastle. |
Circulated & noted. |
|
I |
Lloyds Bank |
Oct 24 – Letter advising Parish Council will become a ‘Community Account’ and no longer be a FREE service. Charges will apply per month, per transaction. |
Circulated. See item 42. |
|
I |
LCC Policing |
1.11.24 – Email on next engagement sessions – 4 per year. |
Circulated & noted. |
|
J |
ELDC Planning |
5.11.24 – Consultation on Planning Application N/060/01646/24 Bridge House, Butt Lane, Goulceby |
See Planning – item 38 (a). |
|
K |
ELDC |
12.11.24 – Email requesting info from Parish and Town Councils on how they can be supported. |
Circulated. Action to respond by 6.1.25 |
|
L |
LCC Policing |
15.11.24 – Email via LALC calling residents to complete a survey on how Lincolnshire is policed. |
Circulated. Added to website news. |
|
M |
LCC Policing |
18.11.24 – Next engagement meeting 25.11.24 1pm. |
Circulated & noted. |
|
N |
Lincs & Northants – EA |
20.11.24 – Email with details on ‘winter readiness – helpful links and advice’. |
Circulated. Added to website news. |
|
O |
ELDC – Planning |
20.11.24 – Email on investigation response for planning application N/060/01646/24 Bridge House, Butt Lane, Goulceby – confirming planning application required. |
Noted. |
|
P |
Boston Borough Council |
20.11.24 – Email with details on ‘how to stay well this winter’. |
Noted Added to website news. |
|
Q |
ELDC – PSPSL.co.uk |
21.11.24 – Notification email on Parish Precepts for 25/26. |
Reply required by 31.1.25 See item 43. |
|
R |
Cabinet Reviews |
25.11.24 – Email request under Freedom of Information Act 2000 – response required. |
Noted Action to reply ASAP |
45. To review and agree the following policies (or documents) for the Parish Council:
- Records Retention Policy (last reviewed Nov. 21)
RESOLVED to accept and update Website accordingly.
46. Financial matters:
a) To receive an updated bank reconciliation from RFO (see Appendix 1)
b) To receive an updated budget vs forecast for 24-25 (see Appendix 2)
d) To discuss and approve LALC interim audit 24-25 and agree cost of £137.60 (see item 41 above);
c) To review the budget and set the precept for 25-26 (see item 43 above);
e) To consider and approve income/payments due including: Poppy wreath for Church service £21.50 (VAT £3.58) – 9.9.24; Postage £2.45 – 2.12.24; All Saints Church – Meeting 2.12.24 £10.00 – 25.10.24; Salary arrears £52.26 and new SO of £580.32 for 1.1.25 (item 50); Outstanding claim of VAT 24/25 (noted);
RESOLVED to accept bank reconciliation, updated budget vs forecast and payments. LALC on hold (item 41).
47. To agree items to be included in the next newsletter
- How to stay well / winter readiness / Christmas bus service / Precept 24/25 / next meeting.
48. To confirm the date and agenda items for the next meeting
- 12th March 2025 (venue to be confirmed).
49. To resolve to go into closed session for the next item – RESOLVED to enter closed session.
50. To review the position of the Clerk and agree any associated action
- RESOLVED to increase the Clerk’s salary by 4.72% in line with the recently agreed National Joint Council effective 1stApril 24. Cheque to be raised for £52.26 dated 6th December 24 representing arrears for the period 1st April to 30thSeptember 24 and a new standing order mandate to be raised for £580.32 from January onwards.
51. To resolve to return to open session and close meeting – RESOLVED to re-enter session.
Meeting closed 8.45pm
Financial Matters
Appendix 1
NOT AVAILABLE IN THIS FORMAT
Appendix 2
NOT AVAILABLE IN THIS FORMAT