Agenda - Parish Council Meeting - 28th May 2024
NOTICE OF MEETING
Dear Councillor
You are hereby summoned to attend the Annual Meeting of Asterby and Goulceby Parish Council. It will be held on Tuesday 28thMay 2024 commencing at 7.30pm, Three Horseshoes, Goulceby.
Business to be dealt with at the meeting is listed in the agenda. Official meeting will start at 7.40pm or at the conclusion of the public forum whichever is sooner. All councillors should be present by 7.30pm.
Diane De Halle Clerk to the Council Date: 20th May 2024
PUBLIC FORUM – Public Participation (maximum 10 minutes) - Members of the public will be invited to comment on any of the items on the agenda or any item they may wish to raise, those items not on the agenda will not be debated but referred, if appropriate, to the next meeting
AGENDA
1. To elect a Chairman for the forthcoming year and receive their Declaration of Acceptance of Office
2. To elect a Vice Chairman for the forthcoming year and receive their Declaration of Acceptance of Office
3. Chairman’s remarks
4. Apologies for absence and reasons given
5. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act
6. To confirm and sign the minutes of the meeting held on 4th March 2024
7. To receive reports from the Clerk and Councillors on matters outstanding
8. To receive reports from District and County Councillors
9. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action
10. To consider planning applications/correspondence received:
a – Decision Notice: N/008/00075/24 (26.01.24)
PROPOSAL: Planning Permission – erection of dwelling with the construction of internal access roads
LOCATION: GOULCEBY LODGE, TOP LANE, GOULCEBY, LOUTH, LN11 9TZ
· Refusal notice received from ELDC 20.3.24
b – Decision Notice: N/060/00161/24 (08.02.24)
PROPOSAL: Planning Permission – extensions and alterations to existing detached double-garage.
LOCATION: BELLE VUE, CHURCH LANE, GOULCEBY, LOUTH, LN11 9UA
· Permission granted by ELDC 27.03.24
c – Decision Notice: N/008/00227/24 (16.02.24)
PROPOSAL: Planning Permission – rear single storey extension to existing dwelling to provide additional living accommodation
LOCATION: CHESTNUTS, FORD WAY, GOULCEBY, LOUTH, LN11 9WD
· Permission granted by ELDC 04.04.24
11. To consider correspondence received since the last Parish Council meeting:
|
Ref |
From |
Correspondence |
Action |
|
A |
Resident |
Email 03.03.24 received on 3 concerns along Viking Way. |
All raised on “Fix my Street” |
|
B |
The Asterby Group |
Newsletter March / April 24. |
Added to Website |
|
C |
Lincolnshire County Council |
Temporary Traffic restriction 14.3.24 – Goulceby – TTRO/TTR006851 – bridge replacement – Resulting from ‘A’ |
Added to Website |
|
D |
PKF Littlejohn |
Email 18.03.24 on Annual Governance and Accountability Return (AGAR) for 23/24. |
Ongoing via Clerk |
|
E |
Government office |
Confirmation 05.04.24 the ‘Kings portrait’ requested for Asterby Church – Framed and free for the Parish of Asterby and Goulceby |
Portrait received The Asterby Group notified |
|
F |
Zurich Insurance |
Email 06.04.24 – Insurance renewal received for 24/25. |
See item 13 (g) on agenda |
|
G |
East Lindsey District Council |
Remitance advice for precept received 17.04.24. |
Clerk to add to files See item 13 (h) on agenda |
|
H |
Lincolnshire Police |
Email notifying on further meetings. |
IT to attend |
|
I |
The Asterby Group |
Newsletter May / June 24. |
Added to Website |
|
J |
Internal Audit |
Email 04.05.24 – documentation for Internal Audit. |
See item 13 (b) on agenda |
|
K |
YMCA Lincolnshire |
Email 10.05.24 – asking to provide details on local organisations / put up poster on notice board. |
Forwarded to PCC. Poster on notice board |
12. To review and agree the following policies for the Parish Council:
- Standing Orders (annual)
- Code of Conduct (annual)
- Financial Regulations (annual)
- Risk Register Log / Schedule (annual)
- Publication Scheme (overdue - last reviewed Feb. 21)
- Councillor Responsibilities (new following discussion during recent Internal Audit)
13. Financial matters:
- To resolve to agree that Asterby and Goulceby Parish Council meets the AGAR exemption criteria and wishes to be an exempt authority, not subject to external audit limited assurance review for the year 2023/2024 (deadline 1.7.24)
- To consider and resolve to approve the Annual Internal Audit report / LALC checklist
- To consider and resolve to accept the Annual Governance Statement
- To consider and resolve to accept the Annual Accounting Statements and Annual Bank Reconciliation
- To receive an updated list of Assets (Appendix 1)
- To receive an updated bank reconciliation from RFO for 23/24 and 24/25 (Appendix 2)
- To review insurance for 24/25; 3 quotes received for £730, £552 and £385
- To consider and approve payments/income due including: Salaries £554.19 31.03.24 (SO); Annual Insurance Renewal 02.05.24 – £385 Zurich; Annual Parish Newsletter fee 16.05.24 - £75 (6 editions from July/Aug); Plants & compost for Planters 05.05.24 - £41.97 (M.A. Johnson); Salaries 30.6.24 £554.19 (SO); Independent Auditor via LALC - £150 inc. VAT (pending invoice); Receipts: VAT claim receipt 19.02.24 - £143.81 (£18 for year 22/23); Precept from ELDC 19.04.24 - £3,384.
14. To agree items to be included in the next newsletter
15. To confirm the dates and agenda items for the next meeting
Financial Matters
Appendix 1
Not available in this format
Appendix 2
Not available in this format