Agenda - Parish Council Meeting - 2nd September 2024
NOTICE OF MEETING
Dear Councillor
You are hereby summoned to attend the Meeting of Asterby and Goulceby Parish Council. It will be held on Monday 2ndSeptember 2024 commencing at 7.00pm, Three Horseshoes, Goulceby.
Business to be dealt with at the meeting is listed in the agenda. Official meeting will start at 7.10pm or at the conclusion of the public forum whichever is sooner. All councillors should be present by 7.00pm.
Diane De Halle Clerk to the Council Date: 27th August 2024
PUBLIC FORUM – Public Participation (maximum 10 minutes) - Members of the public will be invited to comment on any of the items on the agenda or any item they may wish to raise, those items not on the agenda will not be debated but referred, if appropriate, to the next meeting
AGENDA
16. Chairman’s remarks
17. Apologies for absence and reasons given
18. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act
19. To confirm and sign the minutes of the meeting held on 28th May 2024
20. To receive reports from the Clerk and Councillors on matters outstanding
21. To receive reports from District and County Councillors
22. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action
23. To consider planning applications/correspondence received
24. Discussion on Emergency Preparedness for website and missing flood signs for Goulceby Beck
25. Discussion on poppy wreath for Church (approx.. £24 inc. postage)
26. To consider correspondence received since the last Parish Council meeting:
|
Ref |
From |
Correspondence |
Action |
|
A |
YMCA |
29.05.24 – email looking for support in the work they do. |
Clerk added to Website. |
|
B |
Zurich Insurance |
29.05.24 – insurance documents for 24/25. |
Clerk added to file. |
|
C |
ELDC Elections |
31.04.24 – notice of General Election. |
Added to Notice Board. Clerk added to Website. |
|
D |
ELDC Police Engagement |
31.05.24 – session 13.6.24 via video – requesting questions. |
Passed to Ian Taylor. |
|
E |
Zurich Insurance |
06.06.24 – insurance 24/25 receipt for records. |
Clerk added to file. |
|
F |
ELDC Elections |
07.06.24 – persons nominated for General Election. |
Added to Notice Board. Clerk added to Website. |
|
G |
LALC |
07.06.24 – internal audit invoice for 23/24 accounts. |
Processed for payment see item 28 (c) |
|
H |
Resident (Goulceby) |
11.06.24 – email regarding ‘works’ activity near footbridge between Goulceby and Asterby. Resident spoke to workmen - believed to be Anglian Water replacing pipe. |
No further action. |
|
I |
ELDC |
14.06.24 – email requesting info on dog control areas in public spaces. Not required for Asterby and Goulceby. |
No further action. |
|
J |
Asterby Parish Newsletter |
15.06.24 – receipt for 24/25. |
Clerk added to file. |
|
K |
Asterby Parish Newsletter |
29.06.24 – Parish newsletter. |
Clerk added to Website. |
|
L |
Transport Publicity Team |
17.07.24 – Callconnect bus service ‘summer’ promotions. NB Posters could not be added to Website. |
Added to Notice Board. |
|
M |
Lincolnshire Police |
23.07.24 – newsletter for circulation. |
Added to Website. |
|
N |
Public request |
19.06.24 – requesting twinning option with town in France. Considered not viable, applicant is not a resident. |
No further action. |
|
O |
LCC Minerals & Waste |
30.07.24 – consultation to update Local Plan on minerals and waste / responses by 30.07.24. |
Circulated to Parish Council. No action taken. |
|
P |
PKF Littjohn |
03.08.24 – notification of exemption for 23/24 accounts. |
Clerk added to file. |
|
Q |
Boston Health & Wellbeing |
14.08.24 – social media posts / useful information. |
Clerk added to Website. |
|
R |
ELDC Planning |
16.08.24 – response to queries raised by Parish Council against building regs. Application 060/02822/24/BN – Bridge House, Goulceby. Forwarded to Planning Enforcement. |
See 26 (S) |
|
S |
ELDC Planning |
16.08.24 – Enforcement raised 060/00382/24/N – Bridge House, Goulceby. |
Awaiting response. |
27. To review and agree the following policies (or documents) for the Parish Council:
- Disciplinary Policy (last reviewed Mar. 22)
- Accessibility Statement (last reviewed Oct. 23)
- Data Protection Policy (last reviewed Sept. 23)
- Data Breach Policy (last reviewed Sept. 23)
- Equality and Diversity Policy (last reviewed Sept. 22)
- Complaints Procedure (last reviewed Sept. 22)
- Financial Regulations (last Reviewed May 24) – updated
- Emergency Preparedness (new – replacing Flood Information on Website)
28. Financial matters:
- To receive an updated bank reconciliation from RFO for 24/25 (see Appendix 1)
- To receive and updated budget vs forecast for 24/25 (see Appendix 2)
- To consider and approve payments/income due including: LALC internal audit 07.06.24 £125.00 + VAT £25.00 – delegated powers used 12.06.24; Salaries 30.09.24 £554.19 (SO); VAT claim of £25.00 pending.
29. To agree items to be included in the next newsletter
30. To confirm the dates and agenda items for the next meeting
Financial Matters
Appendix 1
not available in this format
Appendix 2
not available in this format