Minutes - Parish Council Meeting - 2nd September 2024
Minutes - 2nd September 2024
Chair: Jon Mold (JM)
Present Councillors: Ian Taylor (IT), Graham Johnson (GJ)
Parish Clerk & RFO: Diane De Halle (DDH)
Members of the Public 2
District Councillor Daniel Simpson
PUBLIC FORUM – NONE
16. Chairman’s remarks – welcomed all present.
17. Apologies for absence and reasons given – none.
18. Declaration of interests and requests for dispensations - 2 Parish Councillors declared an interest in a neighbouring property mentioned in Section 26 (R & S).
19. To confirm and sign the minutes of the meeting held on 28th May 2024 – RESOLVED to accept the Minutes from the previous meeting as a correct record and signed by the Chair.
20. To receive reports from the Clerk and Councillors on matters outstanding – noted.
21. To receive reports from District and County Councillors
District Councillor Simpson advised there will be changes to the Planning Framework. There will be 3 studies on flooding, housing and retail development. Government money coming to focus on 4 key areas. Food waste to be separated from main waste. Devolution being looked into again. Funding of £3m secured for Boston, East Lindsey and Holland areas to cover drainage.
22. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action – previous LCC Fix My Street seemed to have been resolved. No further updates.
23. To consider planning applications/correspondence received – none received. Query raised with ELDC planning on items noted in correspondence under Section 26 (R & S), pending investigation.
24. Discussion on Emergency Preparedness for website and missing flood signs for Goulceby Beck – RESOLVED to adopt and update the Website with the new information.
25. Discussion on poppy wreath for Church (approx.. £24 inc. postage) – RESOLVED to purchase. Service will be held on Sunday 10th November at 3pm.
26. To consider correspondence received since the last Parish Council meeting:
|
Ref |
From |
Correspondence |
Action |
|
A |
YMCA |
29.05.24 – email looking for support in the work they do. |
Clerk added to Website. |
|
B |
Zurich Insurance |
29.05.24 – insurance documents for 24/25. |
Clerk added to file. |
|
C |
ELDC Elections |
31.04.24 – notice of General Election. |
Added to Notice Board. Clerk added to Website. |
|
D |
ELDC Police Engagement |
31.05.24 – session 13.6.24 via video – requesting questions. |
Passed to Ian Taylor. |
|
E |
Zurich Insurance |
06.06.24 – insurance 24/25 receipt for records. |
Clerk added to file. |
|
F |
ELDC Elections |
07.06.24 – persons nominated for General Election. |
Added to Notice Board. Clerk added to Website. |
|
G |
LALC |
07.06.24 – internal audit invoice for 23/24 accounts. |
Processed for payment see item 28 (c) |
|
H |
Resident (Goulceby) |
11.06.24 – email regarding ‘works’ activity near footbridge between Goulceby and Asterby. Resident spoke to workmen - believed to be Anglian Water replacing pipe. |
No further action. |
|
I |
ELDC |
14.06.24 – email requesting info on dog control areas in public spaces. Not required for Asterby and Goulceby. |
No further action. |
|
J |
Asterby Parish Newsletter |
15.06.24 – receipt for 24/25. |
Clerk added to file. |
|
K |
Asterby Parish Newsletter |
29.06.24 – Parish newsletter. |
Clerk added to Website. |
|
L |
Transport Publicity Team |
17.07.24 – Callconnect bus service ‘summer’ promotions. NB Posters could not be added to Website. |
Added to Notice Board. |
|
M |
Lincolnshire Police |
23.07.24 – newsletter for circulation. |
Added to Website. |
|
N |
Public request |
19.06.24 – requesting twinning option with town in France. Considered not viable, applicant is not a resident. |
No further action. |
|
O |
LCC Minerals & Waste |
30.07.24 – consultation to update Local Plan on minerals and waste / responses by 30.07.24. |
Circulated to Parish Council. No action taken. |
|
P |
PKF Littjohn |
03.08.24 – notification of exemption for 23/24 accounts. |
Clerk added to file. |
|
Q |
Boston Health & Wellbeing |
14.08.24 – social media posts / useful information. |
Clerk added to Website. |
|
R |
ELDC Planning |
16.08.24 – response to queries raised by Parish Council against building regs. Application 060/02822/24/BN – Bridge House, Goulceby. Forwarded to Planning Enforcement. |
See 26 (S) |
|
S |
ELDC Planning |
16.08.24 – Enforcement raised 060/00382/24/N – Bridge House, Goulceby. |
Awaiting response. |
27. To review and agree the following policies (or documents) for the Parish Council:
- Disciplinary Policy (last reviewed Mar. 22)
- Accessibility Statement (last reviewed Oct. 23)
- Data Protection Policy (last reviewed Sept. 23)
- Data Breach Policy (last reviewed Sept. 23)
- Equality and Diversity Policy (last reviewed Sept. 22)
- Complaints Procedure (last reviewed Sept. 22)
- Financial Regulations (last Reviewed May 24) – updated
- Emergency Preparedness (new – replacing Flood Information on Website)
RESOLVED to accept all and update Website accordingly.
28. Financial matters:
- To receive an updated bank reconciliation from RFO for 24/25 (see Appendix 1)
- To receive and updated budget vs forecast for 24/25 (see Appendix 2)
- To consider and approve payments/income due including: LALC internal audit 07.06.24 £125.00 + VAT £25.00 – delegated powers used 12.06.24; Salaries 30.09.24 £554.19 (SO); VAT claim of £25.00 pending.
RESOLVED to accept bank reconciliation, updated budget vs forecast and payments.
29. To agree items to be included in the next newsletter:
- Ask residents for any views on budget/precept 25/26.
- New Flood preparedness on website.
- Pub closure.
- Ask residents if they need to look at Pension Credit.
30. To confirm the dates and agenda items for the next meeting
- Monday 2nd December 7pm – All Saints Church, Goulceby
Meeting closed at 7.50pm
Financial Matters
Appendix 1
Not available in this format
Appendix 2
Not available in this format