Notes - 4th March 2024
Chair: Jon Mold (JM)
Present Councillors: Ian Taylor (IT), Graham Johnson (GJ)
Parish Clerk & RFO: Diane De Halle (DDH)
Members of the Public 2
District Councillor Daniel Simpson
PUBLIC FORUM – NONE
62. Chairperson’s remarks - Chair welcomed all to the meeting.
63. Apologies for absence and reasons given - NONE
64. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act – NONE received.
65. To confirm and sign the minutes of the meeting held on 11th December 2024 - RESOLVED that the official Minutes of the Parish Council meeting held be approved as a correct record and signed by the Chair.
66. To receive reports from the Clerk and Councillors on matters outstanding – outstanding actions discussed and completed.
67. To receive reports from District and County Councillors
District Councillor Simpson has said someone from the Witham Drainage Board can come to a later meeting (currently still busy with recent flooding). Mentioned Northern Grid Consultation on pylons from Grimsby to Walpole (along east coast) – possible effects on rural areas including Louth and the Lincolnshire Wolds AONB. Flooding reports now available on Horncastle Town Council website. Precept for County now set.
No report from County Councillor.
68. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action – None received.
69. To resolve to complete a Parish Plan for 2024/25 and agree the content – RESOLVED that due to no feedback from residents via Parish newsletter to:
a) Put on hold for 24/25;
b) Remove from Website (DDH);
c) Contact Belchford and Fulletby PC and ask how they prepared a Parish Plan (JM).
70. To receive an update on the Parish Flood Information by the Clerk and agree actions – following attendance of the Emergency Planning Meeting on the 19th February, information received from Horncastle Town Council, it was RESOLVED to undertake:
a) Raise an Emergency Plan (plan for anything) via LCC for Asterby and Goulceby (DDH);
b) Create a new Flood Information for the website (DDH);
c) Contact Environmental Agency for useful information for the website (DDH).
71. Update on Lincolnshire Police Engagement Session 5th December 2023 – presentation already forwarded to Councillors, no further update.
72. D-Day 80... 6th June 2024 – RESOLVED to ask the Church for their intentions (JM).
73. Discuss Lincolnshire Association of Local Councils training subscription for 24/25 – RESOLVED not required for 24/25, however, keep money ring-fenced for training by Clerk.
74. To review and agree the following policies for the Parish Council:
a) Volunteer Policy (new) – RESOLVED to adopt and add to the Website (DDH);
b) Social Media Policy – RESOLVED to update the updated version and add to the Website (DDH);
c) Communications Protocol – RESOLVED to update the updated version and add to the Website (DDH);
75. To consider planning applications/correspondence using delegated powers:
A – Planning permission refused: N/060/02036/23 (23.10.23)
PROPOSAL: Planning Permission – erection of a two-storey dwelling, existing stable block on site to be demolished.
LOCATION: KOUKOU, SHOE LANE, GOULCEBY, LOUTH, LN11 9WA
· Refusal notice received 12.01.24
B – Planning permission requested: N/008/00075/24 (29.01.24) – delayed to meeting 04.03.24
PROPOSAL: Planning Permission – erection of dwelling with the construction of internal access roads
LOCATION: LAND AT ASTERBY GRANGE, OPPOSITE SPRING MEADOW FARM, GREEN LANE, HEMINGBY
· RESOLVED to advise ‘Not supportive due to the impact on the AONB’ (DDH).
C - Planning permission requested: N/060/00161/24 (08.02.24) – delayed to meeting 04.03.24
PROPOSAL: Planning Permission – extensions and alterations to existing detached double-garage.
LOCATION: BELLE VUE, CHURCH LANE, GOULCEBY, LOUTH, LN11 9UA
· RESOLVED to advise ‘No Objections’ (DDH).
D - Planning permission requested: N/008/00227/24 (16.02.24) – respond by 08.03.24
PROPOSAL: Planning Permission – rear single storey extension to existing dwelling to provide additional living accommodation
LOCATION: CHESTNUTS, FORD WAY, GOULCEBY, LOUTH, LN11 9WD
· RESOLVED to advise ‘No Objections’ (DDH).
76. To consider correspondence received since the last Parish Council meeting:
|
Ref |
From |
Correspondence |
Action |
|
A |
Lincolnshire County Council (LCC) Highways |
Email 5.12.23 – received too late for previous meeting – TTRO/TTR006396 – emergency traffic road closure – Halls Hill 4.12.23 to 8.12.23 – burst main. |
Added to Website |
|
B |
Resident |
Email 8.12.23 – received too late for previous meeting – complaint on condition of roads and verges on Top Lane, due to builders. Builders are responsible for keeping these areas tidy and making good. |
Any resident can notify ‘Fix my Street’ on the LCC website |
|
C |
LCC |
Letter 10.12.23 – received too late for previous meeting – devolution survey for Lincolnshire, North Lincolnshire and North East Lincolnshire – survey to be completed by public by 29.01.24. |
Added to Website (news item) |
|
D |
Lincolnshire Police |
Email 11.12.24 – received too late for previous meeting – follow up from the Parish Council Engagement Session on 05.12.23. |
See agenda item 71 Noted |
|
E |
Lloyds Bank |
Letter 13.12.23 – confirmation of revised salary from 01.01.24. |
Note / Add to files |
|
F |
Lincs. Assoc.of Local Councils (LALC) |
Email 22.12.23 – LALC’s costs for 24/25, indicating will all increase, with exception of Internal Audit. Survey requested on AGAR audit conducted for 22/23 accounts – action by 5.1.24. |
Note Survey actioned by Clerk |
|
G |
The Parish of the Asterby Group |
Email 01.01.24 – Newsletter for January and February |
Added to Website |
|
H |
East Lindsey District Council (ELDC) |
Email 04.01.24 – East Lindsey residents can sign up for green waste collections for 24/25 online now. |
Added to Website (news item) |
|
I |
LALC |
Email 05.01.24 – Request to complete a survey with details on the Parish Council / Councillors / Vacancies / certain Policies. |
Actioned by Clerk 02.02.24 |
|
J |
ELDC |
Email 08.01.24 – Confirmation precept 24/25 information received. |
Note |
|
K |
LCC Highways |
Email 12.01.24 – TTRO/TTR006273 – temporary traffic restriction Goulceby for Top Lane (between Watery Lane & Butt Lane) 19.02.24 to 21.02.24 – new water supply connection. |
Added to Website (news item) |
|
L |
LCC Emergency Planning |
Email 17.01.24 – confirmation of invite to attend Emergency Planning session on 19.01.24 18.00 to 19.30 in Lincoln County Emergency Centre. |
Noted by Clerk |
|
M |
LALC |
Email 23.01.24 – details on Lincolnshire Access Mobile Library Service, including timetables for 2024. For those that can’t access, there is a 4 week service arranged for books / talking books and DVDs. |
Added to Website (news item) Poster added to Noticeboard Added to Newsletter |
|
N |
LCC Police |
Email 26.01.24 – details / guidance on waste crimes. |
Added to Website (news item) |
|
O |
LALC |
Email 29.01.24 – details on annual subscription and annual training scheme. |
See Item 77 financial matters |
|
P |
LCC – Policing |
Email 31.01.24 – details on next Parish Council Engagement Session 27.06.24. |
Passed to IT to attend |
|
Q |
Call Connect |
Email 14.02.24 – details on a new Callconnect booking app is coming to your area.... |
Added to Website (news item) Poster added to Noticeboard Add to next Newsletter |
|
R |
LCC Transport |
Email 15.02.24 – details on electric vehicle charging locations in your area... |
Discussed – only for residents |
|
S |
LCC Policing |
Email 20.02.24 – details on Parish Council Engagement Road Safety |
Noted – unable to attend |
|
T |
LCC Highways |
Email 20.02.24 – TTRO/TTR006273 – temporary traffic restriction Goulceby for Top Lane (between Watery Lane & Butt Lane) 19.02.24 to 23.02.24 – end date amendment. |
Added to Website |
|
U |
LALC |
Email 24.02.24 – portrait of King now available to order by Parish Councils. |
Noted – Photo ordered for Goulceby Church |
77. Financial matters:
a) To receive an updated bank reconciliation from RFO (see Appendix 1); RESOLVED to accept.
b) To receive an updated budget vs forecast for 23-24 (see Appendix 2); RESOLVED to accept.
c) Precept for 2024/25 submitted to ELDC and accepted – NOTED;
d) Notice Board now located within bus shelter – funding via District Councillor Simpson (ELDC grant) – RESOLVED for details and photos to be added to Website (DDH);
e) Review Asset Register items (now noted as inc. or exc. VAT) – NOTED & RESOLVED to update for end of March (DDH/JM);
f) Discuss if we are to subscribe to LALC Annual Training Scheme for 24/25 – see item 73;
g) To discuss and agree using LALC Internal Auditor for AGAR process 23/24, likely cost £75 + VAT – RESOLVED to contact LALC and request Internal Audit for 23/24 (DDH);
h) VAT now submitted to 31.12.23 and awaiting credit of £163.81 (inc. £18 from previous year) - NOTED;
i) To consider and approve income/payments due including: Outstanding claim of VAT submitted to HMRC VAT126 for £163.81 (inc. £18 financial year 22-23); Church room hire £10 - 11.12.23 and 4.3.24 (£20 total) - JM; Postage to 3.2.24 £6.00 – DH; LALC subs £98.74 – 18.12.23; Salaries £554.19 - 01.01.24 – RESOLVED to accept all payments except LALC annual training scheme (income from VAT to follow).
78. To agree items to be included in the next Parish of the Asterby Group Newsletter – RESOLVED to include: Call Connect App / LCC waste Crime.
79. To confirm the date and agenda items for the next Parish Council Meeting and the Annual Parish Meeting – RESOLVED to hold the Annual Parish Meeting 7.00pm and next Parish Council Meeting 7.30pm on Tuesday 28th May – Venue & Agenda’s TBC
Meeting Closed 07.50pm
Appendix 1
Appendix 1
Appendix 2
Appendix 2