Meetings 2023/2024 - Text

NOTICE OF MEETING

Dear Councillor

You are hereby summoned to attend the Monthly Meeting of Asterby and Goulceby Parish Council. It will be held on Monday 4thMarch 2024 commencing at 7.00pm, All Saints Church Goulceby.

Business to be dealt with at the meeting is listed in the agenda. Official meeting will start at 7.10pm or at the conclusion of the public forum whichever is sooner. All councillors should be present by 7.00pm.

Diane De Halle   Clerk to the Council                                                                 Date: 26th February 2024

PUBLIC FORUM – Public Participation (maximum 10 minutes) - Members of the public will be invited to comment on any of the items on the agenda or any item they may wish to raise, those items not on the agenda will not be debated but referred, if appropriate, to the next meeting

62. Chairperson’s remarks

63. Apologies for absence and reasons given

64. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act 

65. To confirm and sign the minutes of the meeting held on 11th December 2024 

66. To receive reports from the Clerk and Councillors on matters outstanding

67. To receive reports from District and County Councillors

68. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action

69. To resolve to complete a Parish Plan for 2024/25 and agree the content

70. To receive an update on the Parish Flood Information by the Clerk and agree actions

71. Update on Lincolnshire Police Engagement Session 5th December 2023

72. D-Day 80... 6th June 2024 – LALC propose Beacon / Lamp Light of Peace / Bell Ringing

73. Discuss Lincolnshire Association of Local Councils training subscription for 24/25

74. To review and agree the following policies for the Parish Council:

• Volunteer Policy (new)
• Social Media Policy – last reviewed 2017 (review 4 yearly) – overdue
• Communications Protocol – last reviewed 2017 (review 4 yearly) – overdue

75. To consider planning applications/correspondence using delegated powers:

A – Planning permission refused: N/060/02036/23 (23.10.23)

PROPOSAL: Planning Permission – erection of a two-storey dwelling, existing stable block on site to be demolished.

LOCATION: KOUKOU, SHOE LANE, GOULCEBY, LOUTH, LN11 9WA

·       Refusal notice received 12.01.24

B – Planning permission requested: N/008/00075/24 (29.01.24) – delayed to meeting 04.03.24

PROPOSAL: Planning Permission – erection of dwelling with the construction of internal access roads

LOCATION: LAND AT ASTERBY GRANGE, OPPOSITE SPRING MEADOW FARM, GREEN LANE, HEMINGBY

C - Planning permission requested: N/060/00161/24 (08.02.24) – delayed to meeting 04.03.24

PROPOSAL: Planning Permission – extensions and alterations to existing detached double-garage.

LOCATION: BELLE VUE, CHURCH LANE, GOULCEBY, LOUTH, LN11 9UA

           D - Planning permission requested: N/008/00227/24 (16.02.24) – respond by 08.03.24

PROPOSAL: Planning Permission – rear single storey extension to existing dwelling to provide additional living accommodation

LOCATION: CHESTNUTS, FORD WAY, GOULCEBY, LOUTH, LN11 9WD

76. To consider correspondence received since the last Parish Council meeting:

77. Financial matters:

a) To receive an updated bank reconciliation from RFO (see Appendix 1);

b) To receive an updated budget vs forecast for 23-24 (see Appendix 2);

c) Precept for 2024/25 submitted to ELDC and accepted;

d) Notice Board now located within bus shelter – funding via District Councillor Simpson (ELDC grant) – details and photos to be added to Website;

e) Review Asset Register items (now noted as inc. or exc. VAT);

f) Discuss if we are to subscribe to LALC Annual Training Scheme for 24/25 – cost £120 inc. VAT;

g) To discuss and agree using LALC Internal Auditor for AGAR process 23/24, likely cost £75 + VAT;

h) VAT now submitted to 31.12.23 and awaiting credit of £163.81 (inc. £18 from previous year);

i) To consider and approve income/payments due including: Outstanding claim of VAT submitted to HMRC VAT126 for £163.81 (inc. £18 financial year 22-23); Church room hire £10 - 11.12.23 and 4.3.24 (£20 total) - JM; Postage to 3.2.24 £6.00 – DH; LALC subs £98.74 – 18.12.23; LALC training £120 inc. VAT of £20 – 18.12.23; Salaries £554.19 - 01.01.24.

78. To agree items to be included in the next Parish of the Asterby Group Newsletter 

79. To confirm the date and agenda items for the next Parish Council Meeting and the Annual Parish Meeting (May 2024)

Appendix 1

Appendix 2