Meetings 2025/2026 - Text

Chair:                                      Jon Mold (JM)

Present Councillors:               Ian Taylor (IT), Graham Johnson (GJ)

Parish Clerk & RFO:               Diane De Halle (DDH)

Members of the Public            3

PUBLIC FORUM – None

56. Chairman’s remarks – welcomed all for attending.

57. Apologies for absence and reasons given – none received.

58. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act – none received.

59. To confirm and sign the minutes of the meeting held on 10th December 2025 – RESOLVED to accept as a true record and signed by the Chair.

60. To receive reports from the Clerk and Councillors on matters outstanding – outstanding noted.

61. To receive reports from District and County Councillors

• County Councillor McGonigle gave a brief update on Highways receiving an additional £4m support.  Currently they are over committed on pothole repairs and drainage.  There is a £3k Councillors fund to provide grants with a social value.  Noted other funds also available.  County Council reform results end of May and noted the outcome could be delayed.   
• District Councillor Simpson also gave an update on the County Council reform as no news to date.  ELDC Community Grant will be available from the end of May.  Graveyard has been cleared with a grant from ELDC and the Parochial Church Council (PCC), looking for someone to take it on to keep up the good work and there may be a further grant available for this. 

62. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action – updated with current notifications on ‘Fix my Street’ (all notified as awaiting work via Highways).  Notification received from LCC (TTRO/TTRO15665) for drainage works on Shop Lane / Butt Lane 27th April – RESOLVED Clerk to add to website. 

63. To consider planning applications/correspondence received:

a – Planning Amendment Application: 
Application Reference No: 03751/25/REV & 03751/25/RVC (previous N/008/0327/21)
PROPOSAL: to vary existing dwelling LOCATION: Lark Rise, Butt Lane, Goulceby 

RESPONSE: using delegated powers ‘no comment’ with notes on drawing (submitted 9.1.26)

RESPONSE: approved 10.2.26

b – Planning Application: 

Application Reference No: 03565/25/FUL

PROPOSAL: Erection of 3 dwellings

LOCATION: LAND ADJACENT DEMETER HOUSE, FORD WAY, GOULCEBY 

UPDATE RECEIVED FROM ELDC PLANNING DEPARTMENT: The applicant has been asked to carry out archaeological trial trenching and to provide a drainage strategy pre-determination.

64. Update on new email for Parish Clerk – clerk@asterbygoulceby-pc.gov.uk

Clerk advised website now updated with new email for public use and should now meet the criteria for the audit in April. 

65. Update on Asterby church yard – as per District Councillor’s comments (see item 61). 

66. Update on WWI & WWII information received from LCC – Clerk updated on vast amount of information received as a result of LCC and County Councillor McGonigle’s input – RESOLVED Clerk to update website and include the Lincolnshire Heritage Explorer information also received.

67. Project Groundwater Greater Lincolnshire – device for monitoring water levels on Goulceby Bridge confirmed as happening (Ford to be a separate project with others across the county).  Once installed a meeting will be set up in a community building for the residents to demonstrate how it will work.

68. To consider correspondence received since the last Parish Council meeting:

Various additional communications received from Lincolnshire County Council (LCC), East Lindsey District Council (ELDC), Lincolnshire Assoc. of Local Councils (LALC), National Assoc. of Local Councils (NALC), Rural Service Network, Parish Newsletter – circulated to councillors as necessary

69. To review and agree the following policies for the Parish Council:

• Volunteer Policy
• Disciplinary Policy

RESOLVED to accept and upload on Website.

70. Financial matters:

1. To receive an updated bank reconciliation from RFO for 25/26 (Appendix 1) 
2. To receive an updated budget vs forecast for 25/26 (Appendix 2)
3. Precept for budget 26/27 submitted and confirmation received - NOTE
4. VAT request submitted for 2025 – refund of £22.92 requested (9.1.26) & paid 15.1.26 – NOTE
5. To discuss and approve LALC Annual Subs 26-27 £110.04 (increase of 115 and no VAT);
6. To discuss and approve LALC Annual Training for 26-27 £144 (inc. VAT of £24);
7. To consider and approve payments/income due including: 3 x Lloyds Service charge invoices received 10.12.25 £4.25 / 12.1.26 £4.25 / 11.2.26 £4.25; All Saint’s Church (meeting room hire 18.3.26) £15; LALC subs 9.12.25 £111.10; Salaries 01.04.26 497.58 (SO); income received from HMRC for VAT of £22.92 15.1.26

RESOLVED to accept Appendix 1 and 2; Chair signed Appendix 1 and corresponding bank statement; RESOLVED to accept all payments / income (LALC subs accepted and LALC training to be allocated if required).

71. To agree items to be included in the next newsletter – RESOLVED Chair will put together anything that may come up.

72. To confirm the dates and agenda items for the next meeting – RESOLVED next meeting will include Parish Meeting and will be held on Tuesday 5th May; 6.00pm for the Annual Parish Meeting and 6.30pm for the Annual Meeting of the Parish Council.  Next meeting to include Audit, Asset check and WWI/II memorial. 

Meeting closed at 7.20pm

Financial Matters

Appendix 1 - NOT AVAILABLE IN THIS FORMAT

Appendix 2 - NOT AVAILABLE IN THIS FORMAT