Agenda - Parish Council Meeting - 10th December 2025
NOTICE OF MEETING
Dear Councillor
You are hereby summoned to attend the Meeting of Asterby and Goulceby Parish Council. It will be held on Wednesday 10thDecember 2025 commencing at 6.30pm, All Saint’s Church, Goulceby.
Business to be dealt with at the meeting is listed in the agenda. Official meeting will start at 6.40pm or at the conclusion of the public forum whichever is sooner. All councillors should be present by 6.30pm.
Diane De Halle Clerk to the Council Date: 2nd December 2025
PUBLIC FORUM – Public Participation (maximum 10 minutes) - Members of the public will be invited to comment on any of the items on the agenda or any item they may wish to raise, those items not on the agenda will not be debated but referred, if appropriate, to the next meeting
AGENDA
38. Chairman’s remarks
39. Apologies for absence and reasons given
40. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act
41. To confirm and sign the minutes of the meeting held on 4th September 2025 and the confidential minutes of the same date
42. To receive reports from the Clerk and Councillors on matters outstanding
43. To receive reports from District and County Councillors
44. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action
45. To consider planning applications/correspondence received
a – Full Planning Permission APPROVED:
Application Reference No: 03015/25/FUL
PROPOSAL: Erection of a detached 3-bay garage
LOCATION: Goulceby Lodge, Top Lane, Goulceby
b – Full Planning Permission REQUEST:
Application Reference No: 03565/25/FUL
PROPOSAL: Erection of 3 dwellings
LOCATION: LAND ADJACENT DEMETER HOUSE, FORD WAY, GOULCEBY
46. Update on white gates on entrances / exits to the Asterby and Goulceby
47. Discussion on council emails moving to “gov.uk” following notifications on ‘Assertion 10’
48. Budget setting for Precept 26-27
49. Cray fish trap found in Goulceby Beck and reported to the Environment Agency
50. Discuss councillor vacancies, the future governance resilience and options available
51. To consider correspondence received since the last Parish Council meeting:
|
Ref |
From |
Correspondence |
Action |
|
A |
ELDC Planning |
Email 03.09.25 – planning application 03015/25/FUL |
See agenda item 45(a) |
|
B |
Parish Online |
Email 17.09.25 – Free email to council clerks to meet AGAR Audit 25-26 Assertion 10 new legislation |
See agenda item 47 |
|
Ref |
|
|
|
|
C |
Goulceby Church |
Email 10.10.25 – survey following grant received for restoration work on church |
Noted – completed as individuals |
|
D |
LCC Traffic |
Email 14.10.25 – TTRO/TTR013187 traffic order restriction for Goulceby – Anglian Water repairs 24to 26 Nov. – Butt Lane. |
Noted / added to Website Now complete |
|
E |
The Wise Group |
Email 15.10.25 – energy support and debt advice; winter fuel vouchers available |
Noted – added to notice boards |
|
F |
LCC Standards |
Email 04.11.25 – Avian Influenza (bird flu) confirmed near Swineshead, Boston with a 3km protection zone |
Noted |
|
G |
ELDC grants |
Email 06.11.25 – Community Essentials Scheme of grants between £100 and £4999 |
Noted – forwarded to Goulceby Church |
|
H |
LCC Standards |
Email 10.11.25 – Avian Influenza (bird flu) confirmed near Alford, with a 3km protection zone |
Noted Added to notice boards |
|
I |
ELDC Planning |
Email 12.11.25 – planning application 03565/25/FUL |
See agenda item 45(b) |
|
J |
LCC |
Email 24.11.25 – County views winter 2025 survey. |
Forwarded to councillors – responses by 26.1.26 |
|
K |
ELDC Corp. Finance |
Email 27.11.25 – Notification of precept request for 26/27. |
Clerk to respond by 30.1.26 |
|
L |
Lincolnshire for All |
Email 28.11.25 – details on reorganisation in Greater Lincolnshire. |
Noted |
|
M |
Resident of Goulceby |
Email 28.11.25 – communication on recent planning |
Noted (Re Item 45 (b)) |
|
N |
Pension Regulator |
Email 1.12.25 – request for information on re-enrolment for pensions. |
Chair to respond by 27.04.26 |
|
O |
LCC Rights of Way |
Email 1.12.25 – possible free benches along Viking Way to celebrate the 50 anniversary. |
Chair to make contact |
Various additional communications received from Lincolnshire County Council (LCC), East Lindsey District Council (ELDC), Lincolnshire Assoc. of Local Councils (LALC), National Assoc. of Local Councils (NALC), Rural Service Network, Parish Newsletter – circulated to councillors as necessary
52. To review and agree the following policies for the Parish Council:
- Information & Guidance for Emergency preparedness
- Internal Financial Control
- IT Policy – proposed ahead of AGAR Audit Assertion 10
53. Financial matters:
a. To receive an updated bank reconciliation from RFO for 25/26 (Appendix 1)
b. To receive an updated budget vs forecast for 25/26 (Appendix 2)
c. To review and confirm the budget and set the precept for 26/27 (see item 48 above)
d. Contact internal auditor ahead of audit 25/26
e. To consider and approve payments/income due including: 3 x Lloyds Service charge invoices received 11.8.25.25 £4.25 / 10.9.25 £4.25 / 10.10.25 £4.25); Expenses for Jon Mold (printer cartridge) 13.9.25 £36.99 (VAT £6.17); Diane De Halle (printer cartridge, paper, stamp) 14.9.25 £40.86 (VAT £6.67); Graham Johnson (plants for bridge planters) 14.11.25 £19.50; All Saint’s Church (meeting room hire) 10.12.25 £15; Salaries 01.01.26 497.58 (SO)
54. To agree items to be included in the next newsletter
55. To confirm the dates and agenda items for the next meeting
Financial Matters
Appendix 1 - NOT AVAILABLE IN THIS FORMAT
Appendix 2 - NOT AVAILABLE IN THIS FORMAT