Agenda Annual Meeting of the Parish Council 23rd May 2022

NOTICE OF MEETING

Dear Councillor

You are hereby summoned to attend the Meeting of Asterby and Goulceby Parish Council. It will be held on Monday 23rd May 2022 commencing at 7.30pm, Three Horseshoes, Goulceby.

Business to be dealt with at the meeting is listed in the agenda. Official meeting will start at 7.40pm or at the conclusion of the public forum whichever is sooner. All councillors should be present by 7.30pm.

Michelle Moss Clerk to the Council                                                                 Date: 16th May 2022

 

PUBLIC FORUM – Public Participation (maximum 10 minutes) - Members of the public will be invited to comment on any of the items on the agenda or any item they may wish to raise, those items not on the agenda will not be debated but referred, if appropriate, to the next meeting

 

AGENDA

1. To elect a Chairman for the forthcoming year and receive their Declaration of Acceptance of Office

 

2. To elect a Vice Chairman for the forthcoming year and receive their Declaration of Acceptance of Office

 

3. Chairman’s remarks

 

4. Apologies for absence and reasons given

 

5. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act

 

6. To confirm and sign the minutes of the meeting held on 23rd March 2022

 

7. To receive reports from the Clerk and Councillors on matters outstanding

 

8. To receive reports from District and County Councillors

 

9. To receive an overview of the issues reported to highways by Councillors since the last meeting and agree any action

 

10. To review the quotes for the Asterby End notice board and agree how to proceed

 

11. To receive and update on the Chalk stream event and agree any further action

 

12. To review the suggestions for how the villages might commemorate the Queens Platinum Jubilee and agree a way forward

 

13. To consider planning applications/correspondence –

a - Planning Application received 23rd March 2022 response date 13th April 2022: N/060/474/22

APPLICANT: Grange Farms (West Ashby) Limited

PROPOSAL: Planning Permission - Erection of a replacement dwelling. Demolition of existing house and to include the refurbishment of the existing outbuilding and the erection of a detached double garage and store.

LOCATION: MIDDLE FARM, GREEN LANE, HEMINGBY

  • No response sent as determined outside of the parish boundary

b. Planning Application to received 16th March 2022 response date 8th April 2022: N008/2486/21

APPLICANT: Mr. M. King

PROPOSAL: Planning Permission - Erection of a store to provide animal shelter, feed and equipment store. Formation of a new field access

LOCATION: LAND TO THE EAST OF HORNCASTLE ROAD, GOULCEBY

  • Objection submitted to 3rd April 2022 ELDC using delegated powers
  • Approval notice received from ELDC 25.4.22

c. Planning application received 10th March response date 31st march 2022 - N/060/402/22

APPLICANT: Mr. P. Cook

PROPOSAL: Section 73 application in relation to condition no. 2 (approved plans) previously imposed on planning permission N/060/01315/19 for the erection of a house and detached double garage

LOCATION: BUTTERCUP BECK, FORD WAY, GOULCEBY

  • Comments collated using delegated powers – No comments/objections made
  • Approval notice received from ELDC 29.4.22

d.  Planning application received 4th April 2022 response date 27th April 2022: N/060/566/22

APPLICANT: Mr. G. & Mrs. L. Reid,

PROPOSAL: Planning Permission - Extensions to existing holiday cottage to form a granny annexe.

LOCATION: GOULCEBY POST, FORD WAY, GOULCEBY

  • Comments collated using delegated powers – No comments/objections made

 

e. Planning application received 14th April 2022 response date 8th May 2022/21st May 2022 for revised application: N/060/689/22

APPLICANT: Mr. J. Chappell

PROPOSAL: Planning Permission - Erection of a domestic workshop and demolition of an existing stable.

LOCATION: KOOKOU, SHOE LANE, GOULCEBY

  • Extension to response date granted until 24th May

 

14. To consider correspondence received since the last Council meeting:

Ref

From

Correspondence

Action

a

LCC - highways

Temporary traffic restriction PROW 18/1-18/2 between Halls Lane and Eastern parish boundary, between 18/4/22 and 29/7/22

Notice placed on website

b

LCC - highways

Emergency Road closure Order - Watery Lane 26/04/2022 - 03/05/2022 – Fire hydrant repairs

Notice placed on website

 

15. To review and agree the Standing Orders and Code of Conduct, for Asterby and Goulceby Parish Council

 

16. Financial matters:

a. To resolve to agree that Asterby and Goulceby Parish Council meets the AGAR exemption criteria and wishes to be an exempt authority, not subject to external audit limited assurance review for the year 2021/2022

b. To consider and resolve to approve the Annual Internal Audit report

c. To consider and resolve to accept the Annual Governance Statement

d. To consider and resolve to accept the Annual Accounting Statements and Annual Bank Reconciliation

e. To review and approve the Financial Regulations

f. To receive an updated list of assets

g. To review and update the risk log/schedule

h. To receive an updated bank reconciliation from RFO

i. To note that the hourly rate for the clerk pay band (SCP 14) has increased per the 2021/22 pay award and change the bank standing order

j. To note the renewal cost for PC insurance; compare additional quotes; and agree which provider to take insurance with.  Renewal (Gallagher)£621.47; Zurich ££196.00; BHIB £372.74  

k. To consider and approve income/ payments due including: Precept error: £6000 received and requested back, £1760 expected – ELDC will automatically request refund and repay correct amount by end May; Insurance – £TBC; Salaries 1.7.22 - £317.46; poppy wreath reimbursement £19.25

 

17. To review the Civility and Respect pledge and decide whether to sign up to it

 

18. To agree items to be included in the next newsletter

 

19. To confirm the dates for the 2022/23 meetings and agenda items for the next meeting